For districts & LEAs
The complete IEP management system
Intake, eligibility, IEP development, service delivery, progress monitoring, compliance, state reporting, and Medicaid billing — one student record, one workspace, every role on your team working from the same source of truth.
The demo opens a fully working district workspace with fictional students and one-click sample accounts for every role. No setup, no card, nothing to install.
Districts & LEAs
Trusted by educators from 150+ LEAs nationwide
One system
From referral to reimbursement, without re-keying a thing
Most districts run special education across four or five disconnected systems, and pay for it in duplicated data entry and findings at monitoring. IEP Pilot carries one student record through every stage.
Intake
Referrals arrive from your SIS and Child Find, ready to route.
Eligibility
Evaluations and determinations, with the timeline in view.
IEP development
A structured editor and a clear path to an affirmed plan.
Service delivery
Assign providers, schedule sessions, log the minutes.
Progress monitoring
Goal data captured as the service is delivered.
Compliance
Open flags surfaced early, with an owner and a due date.
State reporting
Your state extract, built from live records.
Medicaid billing
Delivered services carried through to reimbursement.
Built for every role
Everyone signs in to the workspace that fits their job
No single generic screen to train five different job descriptions on. Each role lands where their work is, already scoped to the students they are responsible for.
District administrator
Districtwide oversight
Totals, compliance, reporting, and billing across every school — with the ability to see exactly what any of your teams see.
Principal
One school, end to end
Your site's students, plans, and compliance items, on a dashboard already narrowed to your school.
Case manager
The caseload
Your students front and center, with IEP scheduling and session logging a click away.
Service provider
Today's sessions
The day's sessions, meetings, and assessments — and somewhere quick to record what was delivered.
Billing specialist
Medicaid reimbursement
The claims pipeline in one place: what's ready, what needs attention, and what has been submitted.
Inside the workspace
Everything a special education department runs on
Structured IEP editor
Every required section, guided and validated, from referral through to an affirmed plan.
Athena, your AI assistant
Ask a plain-language question about a student or a plan and get a straight answer.
Compliance center
Every open flag in one queue, ranked so your team knows what to work first.
Reports & analytics
Dashboards built for board meetings and state monitoring, drawn from live records.
Service log & affirmation
Log a session once and it counts for progress, compliance, and billing.
Medicaid billing pipeline
Claims, rates, and eligibility in one workflow, ready to review and submit.
SIS & state integrations
Your student roster and your state extract stay in step with the system of record.
Family-ready documents
Translated plans, printable summaries, and the paperwork families and teachers need.
Role-based data scoping
Everyone sees the students they are responsible for, and no one else.
Reporting
Answers ready before the question is asked
Five dashboards, generated from live records rather than an export someone assembled last quarter. Filter by school or cohort — what you see is always limited to the students your role covers.
Get startedAchievement gap
Where students with IEPs sit against their peers, by school, grade, and disability category.
FAPE prediction
Forward-looking view of where a free appropriate public education is at risk of not being delivered.
FAPE compliance risk
The plans and services most likely to generate a finding, ranked so you can work the list.
Student services
Authorized minutes against delivered minutes, by service type and by provider.
SPPI indicators
State Performance Plan indicator tracking, sourced from the records your team already maintains.
Student data
Scoping that holds, on every screen
Student records are the most sensitive data a district holds. Access is decided by role and assignment and applied to every list, report, and record — not bolted on to the ones people happen to look at most.
Row-level scoping
A case manager sees their caseload, a principal sees their school, a provider sees their assignments. The rule is applied where the data is read.
Authenticated access
Every user signs in with their own district account. Roles and data scope are managed by your administrators from inside the product.
Privacy by design
Built to the FERPA, HIPAA, and COPPA guidance set out in our Privacy Policy, with student privacy treated as a design constraint rather than a disclosure.
Getting started
Three steps, at your pace
Explore
Open the demo workspace and walk every role end to end with sample data. Nothing to install, nothing to sign.
Pilot
Run one school or one caseload on real work. Your team keeps its process; we configure IEP Pilot around it.
Roll out
Extend districtwide with your SIS sync, state reporting format, and Medicaid rate sheet configured to your LEA.
Walk your district through it today
The full district workspace is open to explore — every role, every module, real workflows on fictional students. See it before you talk to anyone about it.
The demo runs on fictional students and sample data. AI assistant responses, outbound email, and state submissions are previewed there and fully live in your district environment.